Documentation

Photo Proof That Holds Up

Required photos at every handoff. Timestamped. Stored for 180 days. When someone says 'it wasn't me,' you'll have the receipts.

VehiX360 fleet photo documentation with timestamped vehicle images

Visual Accountability for Every Vehicle

Words fade. Memories change. Photos don't. Capture the condition of every vehicle at every handoff.

Required Before Checkout

Drivers must photograph the vehicle before checkout completes. No photos, no keys.

Automatic Timestamps

Every photo is automatically timestamped when captured. No manual entry, no manipulation.

180-Day Archive

Full forensic photo history for every vehicle. Look back at any point in time to see condition.

Side-by-Side Comparison

Compare before and after photos from the same handoff to see exactly what changed during a trip.

Configurable Angles

Require specific photo angles per vehicle type — front, back, left, right, interior, odometer.

Insurance-Ready Records

Timestamped, driver-linked photos create documentation that holds up for insurance claims and disputes.

Capture Vehicle Condition in Seconds

1

Start the Checkout

When a driver begins the checkout process, the system prompts them to take the required photos.

2

Photograph From Required Angles

The app guides the driver through each required angle. Photos are captured directly in the browser — no app needed.

3

Photos Stored Automatically

Each photo is timestamped, linked to the driver and vehicle, and uploaded to secure cloud storage.

4

Review Anytime

Fleet managers can view all vehicle photos, compare before/after, and export records at any time.

Frequently Asked Questions

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